DUNDAS CITY COUNCIL
REGULAR MEETING MINUTES
Monday, January 23, 2023
7:00 p.m. City Hall
Present: Mayor Glenn Switzer; Councilors Luke LaCroix, Grant Modory, Luke Swartwood
Absent: Councilor Ashley Gallagher
Staff Present: City Engineer Dustin Tipp, City Administrator Jenelle Teppen, Deputy Clerk Linda Ripka
CALL TO ORDER
Mayor Switzer called the Council meeting to order at 7:27 p.m. followed by pledge of allegiance. A quorum was present.
PUBLIC FORUM/PRESENTATION - No one presented.
APPROVAL OF AGENDA
Motion by LaCroix, second by Modory, to approve agenda. Motion Carried Unanimously (MCU)
CONSENT AGENDA
Motion by Modory, second by Swartwood, to approve Consent Agendas with correction to Resolution 2023-05 amount from Waterford Warriors is $1,566.08 as follows:
Regular Minutes of January 9, 2023;
Resolution 2023-05 A Resolution Accepting Donation from the Waterford Warriors Snowmobile Club, Inc, and the Northfield Fire Relief Association;
Appointments to Dundas Planning Commissions of Larry Alderks and Bruce Morlan;
Disbursements - $110,124.20. MCU
OLD BUSINESS – No old business brought before Council.
ORDINANCES AND RESOLUTIONS – No ordinance or resolution brought before Council.
NEW BUSINESS
Consider Approving Quote for Pond Cleaning
City Engineer Tipp presented and reviewed three quotes received for the 2023 Pond Maintenance Project.
He identified the project is for pond south of County Road 1 within Schilling Park and the pond north of County Road 1, east of Weaver Lane with the work designated to remove any contaminated soils and sediment buildup and to clear trees and vegetation. He indicated the estimate was $129,555 with the lowest bid coming in at $167,541.75; therefore, staff asked for a revised quote for only pond north of County Road 1, east of Weaver for 2023. Tipp said the only quote returned was for $71, 723 which is under the estimate of $73,450.00 and there is adequate funding in the Capital Improvement Plan. He stated the other pond cleaning can be moved to 2024 or 2025.
Motion by Modory, second by LaCroix, to approve the quotes received and award a Contract for 2023 Pond Maintenance Project to Sunram Constructions, Inc of Corcoran, MN, for cleaning pond north of County Road 1, east of Weaver Lane in the amount of $71,723. MCU
Consider Approving the Purchase of a Caterpillar 259D3
Administrator Teppen reviewed current Bobcat 2019 T595 skid loader hydraulic pump failed and cost to repair is $27,160. She stated in previous Council discussion that staff was directed to receive quotes on purchasing with a trade-in. She reviewed three quotes stating staff recommends purchase of the Caterpillar Model 259D2 and stated after review of Capital Equipment Outlay, there are funds to purchase. Councilor LaCroix express concern on adding a warranty.
Motion by Modory, second by Swartwood, to approve the purchase of Caterpillar Model 59D3 in the amount of $55,371 after trade-in allowance of $20,000 for City’s current skid loader and authorize City Administrator to add an extended warranty for up to $5,000. MCU
REPORTS OF OFFICERS, BOARDS AND COMMITTEES
City Engineer – Dustin Tipp
Tipp reviewed his report noting: Rice County will install the pedestrian crossing signs on Hester Steet at the 1st Street Intersection this spring; the bench at the Trail Head sculpture is expected to arrive in February; staff recently met to discuss existing public works building and future cold storage building and will present more details at a future meeting.
WORK SESSION
Review Draft Pavement Management Program
Engineer Tipp informed the Council that is has been over twenty years since development of streets in Millstone Addition and some of Bridgewater Heights area and since the 1996 sewer project where new streets installed. He indicated it is time to look at and plan upkeep of those streets. He stated Pavement Management Program involves setting up a pavement condition report, policies on maintenance and financing along with scheduling of maintenance to assist the City in planning for good streets. He explained under the Program each roadway is inspected and assigned a Pavement Condition Index (PCI) value which is broken into five categories indicating the pavement condition and recommended maintenance to extend the life of the pavement. Tipp presented two maps with all the City streets showing PCI value and condition category of each street. He stated there are 11 miles of City streets noting the overall PCI rating is 80.9 out of 100 with a chart showing about 5% of streets are in poor to very poor condition with half in excellent condition. He gave current examples stating Bridge Street is PCI 40 with recommendation of reconstruction; Forest Avenue is PCI 48 recommending reclamation; Depot Street is PCI 69 recommendation of mill and overlay.
Tipp reviewed a typical asphalt deterioration curve using overall condition index and age of pavement. He showed a chart on asphalt pavement deterioration curve with and without proper maintenance schedule. He reviewed maintenance protocol types charting out when to seal coat, mill and overlay, and reclamation/reconstruction based on OCI range and PCI.
Councilor Modory asked about private roads as City is not responsible financially for their upkeep with Tipp indicating they were evaluated and received a PCI value.
Mayor Switzer asked if sewer piping should be evaluated when doing a road and Tipp indicated depending on the type of repair; can easily do televising to see condition but sewer pipes have long life.
Administrator Teppen indicated there will be several more Work Sessions on this program with discussion on policies for determining when to repair streets, funding, assessing to properties, etc. to guide the Council in making informative decisions.
ADJOURN
Motion by Swartwood, second by LaCroix, to adjourn the meeting at 8:24 p.m. MCU
Submitted by: Attest:
_________________________________ _____________________________
Jenelle Teppen, Administrator/Clerk Glenn Switzer, Mayor
