Dundas City Council Meeting - August 8, 2022

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DUNDAS CITY COUNCIL

REGULAR MEETING MINUTES

Monday, August 8, 2022

7:00 p.m.  Dundas City Hall

UNOFFICIAL MINUTES 

Present: Mayor Glenn Switzer (arrived 7:08 p.m.)

Councilors Larry Fowler, Grant Modory, Luke LaCroix, Luke Swartwood

Staff:     City Engineer Dustin Tipp; Administrator/Clerk Jenelle Teppen

CALL TO ORDER

Acting Mayor Modory called the meeting to order at 7:00 p.m. A quorum was present.

PUBLIC FORUM – No one presented to Council.

APPOVAL OF AGENDA 

Motion by LaCroix, second by Fowler, to approve agenda. Motion Carried Unanimously (MCU)

CONSENT AGENDA

Motion by Fowler, second by Swartwood, to approve the consent agenda as follows:

Regular Minutes of July 25, 2022;

Pay Voucher No. 2 Memorial Park Project to Heselton Construction - $5,324.24; and

Disbursement Report - $168,933.01. MCU

(Mayor Switzer arrived)

OLD BUSINESS

Consider Request from Dundas Dome Owners to Amend the PUD and Current Development Agreement

Administrator Teppen stated the owner of the Dundas Dome have submitted a letter requesting the City Council consider another amendment to the PUD for an extension to the Development Agreement to 2024 for completion of the parking lot requirements. She stated the current agreement expires this October, and the request is for an additional two years to October 2024. She indicated the owners believe pricing of the improvement is currently too high and they have not recovered financially from being shut down during COVID. 

Sherry Foster, one of the owners, was present to seek the City Council’s approval of the extension. Mayor Switzer indicated to Ms. Foster they should have been planning for the completion of the parking lot well in advance of the October 1, 2022, deadline. He said he would only support another extension if the Dome’s owners could provide evidence they have done the engineering work and are prepared to move forward with the completion of the parking lot. The timeline for the owners to provide to the City Council prior to the upcoming deadline was discussed with Ms. Foster.

Motion by Fowler, second by Modory, to table pending submission of requested documentation to City Staff.  MCU

ORDINANCES AND RESOLUTIONS

Ordinance 2022-04 An Interim Ordinance Prohibiting the Sale,Testing, Manufacturing and Distribution of THC Products

Administrator Teppen informed Council a new law was enacted at the end of the 2022 legislative session allowing certain edible and beverage products infused with tetrahydrocannabinol (THC) to be sold effective July 1, 2022. She reviewed areas of the law and stated the City has the authority to regulate the sale of cannabinoids within the City; however, she requested Council allow staff some time to determine how to best proceed. recommends the adoption of an interim ordinance prohibiting the sale, testing, manufacturing and distribution of THC products. She stated staff will work with others in Rice County and MN League of Cities to bring a recommendation back to Council in a couple of months.

Motion by Modory, second by Swartwood, to approve Ordinance 2022-04. MCU

Motion by Modory, second by Swartwood, to approve the publication for the Summary Ordinance 2022-04. MCU

Resolution 2022-16 Resolution Approving the NAFRS Operating Expense Budget Request for 2023

Interim Chief Tom Nelson reviewed the NAFRS operating expenses budge request for 2023 which the NAFRS Board approved the final 2023 Operating Budget and Capital Equipment Plan at their meeting on July 21, 2022. He stated the contribution rates are scheduled to be updated this year following the State Demographers release of the 2022 population figures.

Administrator Teppen stated the City received the recommended 2023 NAFRS operating budget in the amount of $1,220,000, of which $72,448 or 5.98% is Dundas’ responsibility.

Motion by Switzer, second by Modory, to approve Resolution 2022-16. MCU

Resolution 2022-17 Resolution Approving the NAFRS Capital Expenditures Budget Request for 2023

Administrator Teppen stated NAFRS Board approved a zero increase in Capital Expenditure Budget for 2023; therefore, request for the appropriate share for Dundas is $0.00 (zero).

Motion by Swartwood, second by LaCroix, to approve Resolution 2022-17. MCU

NEW BUSINESS

Consider Approving Additional Request for NAFRS 2022 Budget

Administrator Teppen reviewed the NAFRS Board letter and supplemental memorandum requesting an additional $100,000 from the Joint Powers parties for the 2022 operating budget due to additional expenditures including an increase to the number of calls, under budgeting for new firefighters training and equipment, along with a change order to the new tanker to include an electronic sign board.  Teppen informed Council the City’s share of this additional funding comes to $5,980 and can be accounted for from general fund reserves.

Motion by Modory, second by LaCroix, to approve additional payment request of $5,980 for NAFRS 2022 Budget and be funded by general fund reserves.  MCU 

REPORTS OF OFFICERS, BOARDS, AND COMMITTEES

City Engineer – Dustin Tipp

Engineer Tipp reviewed his report.

City Administrator – Jenelle Teppen

Administrator Teppen stated Bridgewater Township submitted a building permit to extend an area of the building and have been informed the addition encroaches upon setback requirements.

Teppen reported a contract is being worked on for the hail damage caused to City buildings and equipment last April 12, 2022.

WORK SESSION

Proposed 2023 Capital Improvement Plan

Administrator Teppen reviewed the drafted 2023 Capital Improvement Plan (CIP) stating the final CIP will be presented at the August 22 meeting for approval.  She asked for any review and feedback.

ADJOURN

Motion by Fowler, second by LaCroix, to adjourn the meeting at 8:15 p.m.  MCU

Submitted by: Jenelle Teppen, Administrator/Clerk

Attest: Glenn Switzer, Mayor