DUNDAS CITY COUNCIL
REGULAR MEETING MINUTES
Monday, APRIL 11, 2022
7:00 p.m. Dundas City Hall
Present: Mayor Glenn Switzer; Councilors Larry Fowler, Luke LaCroix, Grant Modory, Luke Swartwood
Staff: City Engineer Dustin Tipp; Administrator/Clerk Jenelle Teppen
CALL TO ORDER
Mayor Switzer called the meeting to order at 7:00 p.m. A quorum was present.
PUBLIC FORUM – No one presented to Council,
APPOVAL OF AGENDA
Motion by Fowler, second by LaCroix, to approve the agenda. Motion Carried Unanimously (MCU)
CONSENT AGENDA
Motion by Swartwood, second Fowler, to approve the consent agenda as follows:
Regular Minutes of March 28, 2022;
Resolution 2022-08 A Resolution Retaining Statutory Tort Limits for Fiscal Year 2022;
Disbursement Report - $136,525.62. MCU
OLD BUSINESS – No old business was brought before Council.
ORDINANCES AND RESOLUTIONS
Resolution 2022-09 A Resolution Accepting the Quotes and Awarding a Contract for the Memorial Park Improvements
City Engineer Tipp reviewed quotes submitted for Memorial Park Improvements Project of paving existing gravel access road, milling and paving the existing Mills Town Trail within the park; addition of a new trail for access to the Pavilion; and miscellaneous concrete works. He stated two quotes were submitted and staff recommends Heselton Construction, LLC of Faribault, MN for $122,701.
Motion by LaCroix, second by Fowler, to approve Resolution 2022-09. MCU
NEW BUSINESS
Consider Accepting 2021 Financial Audit
Andrew Grice, audit partner with Bergan KDV, LTD, presented the 2021 Financial Audit noting areas for discussion.
Motion by Swartwood, second by Fowler, to accept the 2021 Financial Audit as presented and prepared by Bergan KDV, LTD of Minneapolis, MN. MCU
Consider Approving Purchase of Light Poles
Administrator Teppen reported three light poles along Hester/Railway Street were damaged in the December 2021 wind storm. She stated the total cost to replace is $27,076 with 75% reimbursed by insurance claim.
Motion by Modory, second by Swartwood, to approve purchase of three light poles and two heads to replace damaged poles on Hester/Railway Street. MCU
Consider Approving Proposal for Pavement Management Plan
City Engineer Tipp stated the City does not have a Pavement Management Plan and outlined a proposed plan which included Data Management; Detailed Inspections of City Pavement; Pavement Summary. He stated the Plan would allow the City to be proactive in maintaining roadways and would assist staff in projecting and budgeting for pavement repair and maintenance.
Motion by LaCroix, second by Fowler, to approve the Proposal for a Pavement Management Plan
as submitted by WSB of Minneapolis, Minnesota, at a cost not to exceed $6,727. MCU
Consider Accepting Quote and Awarding the 2022/2023 Lawn Mowing Contract to John’s Snow and Mow, LLC
Administrator Teppen stated Request for Proposal on a two-year lawn mowing contract was sent out to five contractors and posted on City’s website with only one response from John’s Snow and Mow, who was awarded the contract for 2020/2021. She indicated additional mowing of trail, boulevard and roundabout on County Road 1 was added as Rice County doesn’t have the equipment but will reimburse the City.
Motion by Modory second by Fowler, to accept quote and award the 2022/02023 Lawn Mowing Agreement to John’s Snow and Mow, LLC of Northfield, Minnesota. MCU
Consider Accepting Quote and Awarding the 2022/2023 Rough Cut Mowing Contract to John’s Snow and Mow, LLC
Administrator Teppen stated Request for Proposal on a two-year rough cut mowing contract were sent out to five contractors and posted on City’s website with only one response from John’s Snow and Mow who was award the contract for 2020/2021 period, and reported there is a 22% increase.
Motion by Modory, second by LaCroix, to accept quote and award the 2022/2023 Rough Cut Mowing Agreement to John’s Snow and Mow, LLC of Northfield, Minnesota. MCU
REPORTS OF OFFICERS, BOARDS AND COMMITTEES
City Engineer – Dustin Tipp
Tipp reviewed and updated progress and status on various projects and tasks.
City Administrator – Jenelle Teppen
Administrator Teppen reported the light pole at the round-about on Highland Parkway/County Road 1 was destroyed by a driver on Saturday, April 9. Dundas Police and the Rice County Sherriff are investigating; however, the City is responsible for replacing the light pole.
Teppen said she had been contacted by Dick Sanitation Inc. to see if the City would be open to extending the current refuse collection contract expiring on December 31, 2022. She indicated the item will be on the April 25th Council agenda for discussion.
Mayor, Councilors and Committees
ADJOURN
Motion by Modory, second by Fowler, to adjourn the meeting at 7:58 p.m. MCU
Submitted by: Jenelle Teppen, Administrator/Clerk
Attest: Glenn Switzer, Mayor
