Dundas City Council Initial and Regular Meeting Minutes - January 9, 2023

Posted

DUNDAS CITY COUNCIL

INITIAL and REGULAR MEETING MINUTES

Monday, January 09, 2023

7:00 p.m. City Hall

Present: Mayor Glenn Switzer;

Councilors Ashley Gallagher, Luke LaCroix, Grant Modory, Luke Swartwood

Staff Present: City Engineer Dustin Tipp, City Administrator Jenelle Teppen, Deputy Clerk Linda Ripka

CALL TO ORDER/PLEDGE ALLEGIANCE

Mayor Switzer called the Council meeting to order at 7:02 p.m. Administrator Teppen gave Oath of Office to Glenn Switzer (Mayor), Grant Modory (Councilor) and Ashley Gallagher (Councilor) followed by the pledge of allegiance. A quorum was present.

PUBLIC FORUM/PRESENTATION - No one presented.

APPROVAL OF AGENDA

Motion by LaCroix, second by Swartwood, to approve agenda. Motion Carried Unanimously (MCU)

INITIAL MEETING

Resolution 2023-01 A Resolution Designating Depositories and Establishing Procedures for Depositing and Investing Funds

Motion by Modory, second by Swartwood, to approve Resolution 2023-01. MCU

Name Official Newspaper - Faribault Daily News

Motion by LaCroix, second by Swartwood, to approve Faribault Daily News as the official newspaper for the City of Dundas. MCU

Appoint Acting Mayor

Motion by Switzer, second by LaCroix, to approve the appointment of Grant Modory as Acting Mayor. MCU

Appoint Officers and Members of Boards, Commissions, Committees

Motion by Switzer, second by Swartwood, to approve the following appointments as recommended by Mayor Switzer:

Ashley Gallagher: one-year term Parks & Rec Advisory Board as Council Rep for 2023;

Carrie Rice: four-year term Parks & Rec Advisory Board expiring Dec 31, 2026;

Doug Johnson: four-year term Parks & Rec Advisory Board expiring Dec 31, 2026;

Grant Modory: one-year term Planning Commission as Council Representative for 2023;

Luke LaCroix: four-year term Planning Commission expiring December 31, 2026

MCU

Appoint Council Members to City Council Committees

Motion by Switzer, second by Gallagher, to approve the following Council committees and appointments as recommended by Mayor Switzer:

Glenn Switzer and Luke Swartwood to the Finance and Legislation Committee;

Luke LaCroix and Grant Modory to the Human Resource Committee;

Ashley Gallagher and Luke Swartwood to the Public Safety Committee;

Grant Modory and Ashley Gallagher to the Public Works Committee;

Glenn Switzer and Luke LaCroix to the Business Development Committee;

Jenelle Teppen, City Administrator/Clerk, to all standing committees. MCU

CONSENT AGENDA

Motion by LaCroix, second by Modory, to approve Consent Agendas as follows:

Regular Minutes of December 12, 2022;

Resolution 2023-02 A Resolution Requesting Part Time Officers Tyler Johnson and Matthew

Summer Acceptance as Members of Public Employees Police and Fire Plan;

Resolution 2023-03 A Resolution Approving the City’s Pay Equity Report for 2022 and Authorizing Submission of the 2022 Pay Equity Report

2023 Salary Adjustments;

Appointing Tyler Johnson and Matthew Summer to Full Time Police Officers;

Disbursements 12/27/22 - $185,182.03;

Disbursements 01/09/23 - $141,566.71. MCU

OLD BUSINESS - No old business brought before Council.

ORDINANCES AND RESOLUTIONS

Resolution 2023-04 A Resolution Approving a Variance and Site Plan for a Building Addition to the Bridgewater Town Hall at 500 Railways Street South, Dundas, MN

Administrator Teppen reviewed the Variance application on setback requirements requested by Bridgewater Township to allow for an 8 x 36-foot addition to the north side of the Town Hall building at 500 Railway Street South. She stated the property is located within the LI, Limited Industrial Zoning District and under the City Code Ordinances has setbacks, landscaping, parking, and building materials requirements to meet. She stated the findings of fact from the Planning Commission meeting of November 17, 2022 is listed in the Resolution. Teppen stated the Planning Commission recommendation to the City Council is to approve the variance request with a landscaping plan shielding the view of the property and accessory building to the residents across the street on Railway Street. Teppen stated the site plan with landscaping layout has been submitted and now meets requirements.

Motion by Modory, second by Swartwood, to approve Resolution 2023-04. MCU

NEW BUSINESS

Consider Amending West Ave Apartment Development Agreement

Administrator Teppen reviewed request from T Nelson Properties to amend the Development Agreement with the City relating to their apartment complex at 80 West Avenue to have all public improvements be completed by September 1, 2022. She stated since they have not completed all, an amendment is requested to extend to September 1, 2023, along with a new Letter of Credit with security of $363,263.75.

Motion by Modory, second by LaCroix, to approve amendment to the Development Agreement between the City and T Nelson Properties, LLC, to September 1, 2023, along with new Letter of Credit for $363,263.75 involving construction of apartment complex at 80 West Avenue. MCU

Consider Approving Proposed Three-Year Agreement with Abdo Financial Solutions for Accounting Services

Administrator Teppen stated the agreement from 2019 to 2022 is in need of being renewed for another three years as proposed by Abdo Financial Solutions with the first year increase of 25% and 10% thereafter.

She remarked unfortunately due to realignment of Abdo, the proposal was not provided until after the 2023 budget was set. She indicated there will be some transitioning of some of duties to City staff and evaluate where to reduce some cost. She stated the market is tight and not confident the City can hire staff to meet the requirements of the financial duties.

Motion by Modory, second by Swartwood, to accept proposed Three-Year Agreement with Abdo Financial Solutions for Accounting Service beginning 2023. MCU

Consider Approving the Lease of a Caterpillar 259D3

Administrator Teppen reported the City’s 2019 T595 Skid Loader hydraulic pump has failed and cost to repair is $27,160. She stated the City did not purchase an extended warranty after two years and recommendation from staff is to trade it in and lease a new one. She reviewed the three quotes on leasing with request to approve the Caterpillar Model 259D3 which is offering a $20,000 trade-in.

Discussion followed on lease agreements vs buying and cash flow availability. Council concluded by requesting public work’s director at next meeting with the administrator to review lease options for skid loader vs purchasing as determined by cash flow availability.

REPORTS OF OFFICERS, BOARDS AND COMMITTEES

City Engineer- Dustin Tipp

Tipp reviewed his report stating staff has submitted the AT grant application to MnDOT and decision of grants award will be made by March 21 concerning CSAH 1/TH3 pedestrian crossing project; request for quotes for water pond cleaning south of Co Rd 1 near dog park were sent out and due back January 13; Pavement Management Plan has been completed and will be presented at next work session meeting; staff has begun work on Preliminary Effluent Review, Sanitary Sewer and Water Comprehensive Plan and Transportation Comprehensive Plan.

City Administrator/Clerk – Jenelle Teppen

Work Session will be at the next meeting.

Mayor, Councilors and Committees

Councilor Swartwood asked for a review on new snow plow performance after recent snow with Councilor LaCroix stated nice job on removal in Stoneridge Hills and Teppen stated no citizen complaints received.

ADJOURN

Motion by Gallagher, second by Modory, to adjourn the meeting at 8:03 p.m. MCU

Submitted by: Attest:

_________________________________ _____________________________

Jenelle Teppen, Administrator/Clerk Glenn Switzer, Mayor